• The Bean Team

Paperless Invoicing

Updated: Sep 27, 2019

Here at Bill Bean, we are consistently looking to improve our efficiency as a business and cut down on our carbon footprint. In keeping with this, we have decided to discontinue printed paper invoices. From 1st October 2019 we will no longer be issuing paper copies with your daily deliveries, instead invoices will be distributed in a digital .pdf format which will be easily accessible each morning via an app on your smartphone or a desktop computer.

This will bring a number of benefits as it will reduce time spent on your end requesting copies of missing invoices, you will have your entire invoice history available in digital format for reconciliation which you can access at anytime from anywhere. To implement this, we will be using a secure cloud-based storage platform called box.com. You will be assigned a secure private folder on this platform which you will be able to access to view, download or share your own invoices.

In order to access your documents, you will need to create a free account on the platform which takes less than a minute. We will share folder access with you, which will send an invitation to register. Once registered you will then have full control over all your documents, and you will be able share access with multiple chefs in the kitchen and your accounts team.

Once folder access is setup you can then download the ‘Box’ app to view invoices on your smartphone/tablet or to view them on your desktop computer you can visit our online customer portal at https://billbean.app.box.com

From October 1st, 2019, you will no longer receive a printed invoice with your goods, instead daily invoices will be uploaded automatically each morning at 7am. This means by the time your goods arrive you will have the invoice ready on your phone to confirm your delivery.

We will begin to send invites to join your shared folders next week. We will do as much work on our end as we possibly can to ensure you all have access and are ready for the changeover. If you have a specific email address you would like to use, please contact us to let us know or will use the default emails accounts we have on file.

This is a big change for us, and change can always be a scary thing, but rest assured we have done a lot of preparation and will do our upmost to ensure the transition is as smooth for you as can be. We are very confident that once this is up and running it will be a big step forward, giving you the accessibility and visibility you need whilst saving a few trees along the way.

If you have any questions or to confirm your desired primary account email, please send us a quick text or WhatsApp to 07801751096 or drop us a mail hello@billbean.co.uk.

Thank you for your continued support.


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